Lesotho Hosts ESARBICA 2026 Programme to Strengthen Archives and Records Management Across Africa

The Government of the Kingdom of Lesotho has officially welcomed delegates attending the Eastern and Southern Africa Regional Branch of the International Council on Archives (ESARBICA) 2026 programme, marking an important moment for the country’s efforts to promote effective archives and records management. The programme is being hosted through the Department of National Library and Archives Services under the Ministry of Information, Communications, Science, Technology and Innovation (MICSTI). The week-long event brings together professionals from across the region to exchange knowledge, strengthen skills and discuss the future of archival practices. Hosting this regional gathering highlights Lesotho’s commitment to protecting valuable historical records while supporting innovation in the management of information resources. The event also provides an opportunity for the country to showcase its dedication to preserving Africa’s documentary heritage for future generations.

The ESARBICA 2026 programme began with the ESARBICA Board of Directors Meeting, which is taking place from 20 to 21 July 2026 in Lesotho. This opening session brings together leaders responsible for guiding the organization’s activities and strengthening cooperation among member countries. The meeting provides an opportunity to review regional priorities, discuss challenges facing archives and records institutions and identify strategies for future development. Effective leadership and coordination are essential for ensuring that archival institutions continue to serve communities in a rapidly changing information environment. The discussions held during this meeting are expected to shape future initiatives that support stronger archives systems across Eastern and Southern Africa.

Following the Board of Directors Meeting, from 22 to 24 July 2026, archivists and records management professionals from 16 ESARBICA member countries will participate in regional training, knowledge-sharing sessions and professional development activities. These sessions are designed to improve expertise, encourage collaboration and strengthen institutional capacity among professionals working in the archives sector. Participants will have the opportunity to share experiences, discuss best practices and explore solutions to common challenges affecting records management across the region. The programme recognizes that archives and records are essential resources for effective governance, historical research and public accountability. By bringing professionals together, ESARBICA 2026 creates a platform for building stronger networks and improving archival services throughout Africa.

The theme of the programme, “Sharing Knowledge. Preserving Heritage. Building the Future,” reflects the importance of collaboration and innovation in modern archives management. Archives serve as a record of societies, documenting important events, decisions, cultures and achievements that shape national identities. Preserving these records ensures that future generations can access valuable information about their history and heritage. The theme also highlights the need for archives institutions to adapt to changing technologies and develop new approaches to managing information in the digital age. As more records move from traditional paper formats to electronic systems, professionals must develop skills and strategies that protect digital information while ensuring long-term accessibility.

Lesotho’s decision to host ESARBICA 2026 demonstrates the country’s commitment to advancing excellence in archives and records management. Strong archival systems play a critical role in supporting transparent governance, protecting national memory and improving access to information. Through the Department of National Library and Archives Services, Lesotho continues to promote the preservation of important documents that reflect the country’s history, culture and development journey. Hosting an international regional programme further strengthens Lesotho’s role in promoting cooperation and knowledge exchange within the African archives community. The event provides a valuable opportunity for local professionals to learn from regional experts while contributing to broader discussions on the future of information management.

The digital transformation of archives and records management is one of the key issues facing institutions around the world. Advances in technology have created new opportunities for storing, organizing and accessing information, but they have also introduced challenges related to cybersecurity, digital preservation and data management. Professionals must develop innovative approaches that ensure digital records remain secure and accessible over time. ESARBICA 2026 provides an important platform for participants to explore these challenges and identify practical solutions that can strengthen archival systems. By sharing knowledge and experiences, member countries can work together to improve their ability to manage information in an increasingly digital environment.

Regional cooperation remains essential for addressing the challenges faced by archives and records institutions across Africa. Countries within the ESARBICA network often experience similar issues, including limited resources, changing technology requirements and the need for specialized training. Collaborative programmes such as ESARBICA 2026 help institutions overcome these challenges by encouraging partnerships and the exchange of expertise. Through professional development opportunities, participants can gain new skills that improve the quality of archival services in their respective countries. This cooperation also strengthens efforts to preserve Africa’s documentary heritage and ensure that important historical records are protected.

The participation of archivists and records management professionals from 16 member countries highlights the importance of collective action in developing the sector. Each country brings unique experiences, knowledge and approaches that can contribute to stronger regional practices. The exchange of ideas during the programme can help institutions identify effective methods for managing both traditional and digital records. It also creates opportunities for professionals to establish networks that continue beyond the event itself. These connections can support future collaboration, research and innovation within the archives community.

The Department of National Library and Archives Services has extended a warm welcome to all delegates attending the ESARBICA 2026 programme and expressed its wishes for a productive and rewarding stay in the Kingdom of Lesotho. The successful hosting of such a regional event reflects the country’s ability to provide a platform for meaningful professional engagement and international cooperation. The programme not only benefits participating professionals but also strengthens awareness of the importance of archives and records management in national development. By supporting knowledge exchange and capacity building, Lesotho is contributing to the growth of a stronger and more connected African archival community. The event serves as a reminder that preserving information today is essential for protecting history and supporting future generations.

The ESARBICA 2026 programme represents a significant step forward in strengthening archives and records management across Eastern and Southern Africa. Through collaboration, training and innovation, professionals from across the region are working together to improve the preservation and accessibility of valuable records. Lesotho’s role as host demonstrates its commitment to advancing information management practices and protecting Africa’s documentary heritage. As the sector continues to evolve in response to digital transformation, partnerships such as ESARBICA will remain important in building resilient and effective archival systems. The programme’s message of sharing knowledge, preserving heritage and building the future reflects a shared vision for a stronger, more informed and connected Africa.