Lesotho Concludes ESARBICA Training Programme to Strengthen Records Management and Information Governance

The Ministry of Information, Communications, Science, Technology and Innovation has successfully concluded the ESARBICA Training, Knowledge Sharing and Capacity Building Programme through its Department of National Library and Archives. The programme brought together archivists, researchers, information managers and representatives from institutions across member states of the Eastern and Southern Africa Regional Branch of the International Council on Archives. The initiative provided participants with valuable opportunities to improve their professional knowledge, exchange practical experiences and strengthen regional cooperation in records and archives management. As governments continue embracing digital transformation, the need for effective information governance and proper preservation of public records has become increasingly important. The successful completion of the programme highlights Lesotho’s commitment to developing stronger records management systems that support transparent governance, efficient public services and the preservation of national documentary heritage.

The ESARBICA training programme was designed to equip participants with both theoretical knowledge and practical skills required to manage records and archives in an increasingly digital world. Throughout the programme, experts guided participants through modern records management practices, archival preservation techniques and strategies for improving institutional information systems. These learning sessions enabled attendees to gain a deeper understanding of international standards while exploring practical solutions that can be applied within their respective institutions. As records continue to evolve from paper based systems to digital platforms, professionals responsible for managing information must continuously update their skills and knowledge. Programmes such as this ensure that information professionals remain prepared to meet the demands of modern governance and technological advancement.

One of the programme’s greatest strengths was its focus on knowledge sharing among participants from ESARBICA member states. Bringing together professionals from different countries created an environment where participants could exchange ideas, discuss common challenges and learn from successful experiences across the region. Every country faces unique circumstances in managing public records, but many also encounter similar issues relating to digital preservation, records security and information accessibility. Through collaborative discussions, participants explored innovative approaches that can improve the management of archives while strengthening institutional capacity. This exchange of expertise contributes to building stronger professional networks that continue to benefit member states long after the training has concluded.

Effective records and archives management plays a critical role in promoting good governance and accountability. Well managed records ensure that governments can preserve important historical documents while maintaining accurate information needed for policy development, legal processes and public administration. Reliable records systems also improve transparency by allowing institutions to retrieve information efficiently and respond effectively to public needs. Poor records management, on the other hand, can result in the loss of valuable information, reduced operational efficiency and increased administrative challenges. By investing in professional training, countries strengthen their ability to safeguard information while improving service delivery to citizens.

The preservation of documentary heritage was another important theme throughout the programme. Archives contain valuable historical records that document a country’s political, social, economic and cultural development over many generations. Protecting these records ensures that future generations can access reliable information about their nation’s history while supporting academic research and national identity. Advances in digital technology have created new opportunities for preserving archival materials through digitization and electronic records management systems. At the same time, institutions must adopt effective preservation strategies to protect both physical and digital records from deterioration, loss and cyber related threats.

As governments across Africa continue implementing digital transformation strategies, strong information governance has become more important than ever. Digital government services rely on accurate, secure and accessible information systems that support decision making and efficient public administration. Records management forms the foundation of these systems by ensuring that information remains authentic, reliable and available whenever needed. The knowledge gained through the ESARBICA programme will help participants contribute to the development of stronger digital records management frameworks within their institutions. These improvements support better governance while increasing public confidence in government information systems.

The Ministry of Information, Communications, Science, Technology and Innovation has reaffirmed its commitment to strengthening records management systems, preserving documentary heritage and promoting regional cooperation following the conclusion of the programme. Continued investment in professional development ensures that archivists, researchers and information managers remain equipped to address emerging challenges within the rapidly changing information environment. Strengthening institutional capacity also supports national development by improving administrative efficiency, accountability and long term preservation of valuable public records. Through collaboration with regional partners, Lesotho continues to contribute to the advancement of professional standards in records and archives management across Eastern and Southern Africa. Such partnerships help build resilient information systems that benefit governments, institutions and citizens alike.

The successful conclusion of the ESARBICA Training, Knowledge Sharing and Capacity Building Programme marks another important milestone in Lesotho’s efforts to strengthen information governance and support digital transformation. By providing practical training, encouraging regional collaboration and promoting the exchange of best practices, the programme has equipped participants with valuable skills that will strengthen records management across the region. The Ministry of Information, Communications, Science, Technology and Innovation also expressed its sincere appreciation to all facilitators, participants and development partners whose contributions made the programme a success. As institutions continue modernizing their information management systems, the knowledge gained through this initiative will help preserve documentary heritage while improving public service delivery. Through ongoing collaboration and continuous professional development, Lesotho and its regional partners are building stronger foundations for effective governance, historical preservation and a more digitally connected future.